how to prioritize accounts in customer success

In customer success, there are many ways to prioritize accounts. You might use the Eisenhower Matrix, MRR retention, KPIs, or the Eisenhower Matrix. You might also use segmentation, which is a popular strategy for sales and marketing. Regardless of your method, it is important to keep an eye on your most important accounts.


Eisenhower Matrix

Eisenhower Matrix is a tool that helps you prioritize tasks. It’s free and requires no special tools or software. It also allows you to prioritize tasks according to your personal preferences. By using this tool, you can effectively manage your time and make better decisions.

The Eisenhower Matrix consists of tasks that are colored based on their priority. For example, a green task should be done before a yellow one. A yellow task would go into the second quadrant, whereas a blue task would go into the third quadrant. Red tasks should be ignored, while blue tasks can be delegated to another team member.


Using the Eisenhower Matrix to prioritize accounts can help you keep the long-term value of important tasks in mind. This tool makes it easier to focus on the most important tasks first and eliminate the urgent ones. This method is useful for strategic planning and customer success.

Eisenhower Matrix is a simple, effective tool for determining which tasks are urgent and which are not. It helps you categorize tasks by importance and urgency, and eliminates time-wasting activities. It also gives you mental room to focus on long-term goals. It has survived many time management trends and continues to produce results.

While the Eisenhower Matrix is a helpful tool for decision-making, it’s not practical for large lists of tasks. It’s best used with smaller lists of tasks. A long list of tasks, like a project, can be difficult to prioritize with this method. When dealing with a large list of activities, it’s difficult to prioritize without taking into account other factors. In addition, it automatically disqualifies urgent tasks that require resources. By using the Eisenhower Matrix, you can allocate your limited time and resources to solving the most urgent problems first.

The Eisenhower Matrix is a time-management tool for companies. This tool divides tasks into four boxes: urgent, important, and non-urgent. The idea is to avoid the problem of urgent tasks taking priority over important tasks. Eisenhower was a US president from 1953 to 1961 and is well-known for his high output and organizational skills. He also helped bring the United States out of the Korean War and welcomed Alaska and Hawaii into the union.

Activation vs. engagement

The key to success with customer success is to have a clear focus on both activation and engagement. Activation should focus on the initial engagement – how they found your company, what message they resonated with, and what prompted them to share their contact information. Engagement focuses on nurturing the relationship with customers and learning their preferences.

To increase customer engagement, you need to understand your customer’s goals. You can do this by asking questions and earning their trust. You should position yourself as a strategic partner, not just a vendor. If you’re not already there, start working on it.

Engagement focuses on retaining users. Engagement focuses on keeping users engaged and returning to your site. Engagement focuses on making your users feel valued and happy. It should help you create a culture of customer loyalty. If your customers feel valued, they will tell their friends and family about your product.

Customer activation involves detailed planning. Your goal is to convert existing customers into advocates. This could be done by creating a buyer persona, which can help you reach your target audience. Creating a buyer persona helps you better understand your target audience, their behavior, and transactions. Once you have identified your target audience, you can start activating them with a comprehensive customer activation strategy.

Customer engagement can be measured using adoption rates. These rates can indicate how useful updates are for customers. By determining how many new users your users are becoming, you can determine whether you are maximizing your customer lifetime value. In addition to improving customer satisfaction, customer success can also help your business grow.

When calculating engagement, it is crucial to consider the value of each action. Some events, like creating a report, are of more value to your customers than others. You should weight the importance of these events and assign an engagement score for each of them. Engagement is also an important measure for customer retention.


Customer success leaders must segment customers into distinct groups. While every customer is crucial, each group has a different impact on the company’s revenue. This makes customer support investments more appropriate to each group. It is still important to invest in all customers, but it should be commensurate with their strategic importance.

This strategy involves identifying key demographics and behavior patterns of customers. For example, new customers typically require handholding at the beginning of the customer lifecycle. For this reason, many vendors segment their accounts by industry. For example, a customer in the K-12 education industry may require back-to-school training. For business customers, a quarterly Business Review may be appropriate.

Customers can also be grouped by age, role, or geographic location. Long-term customers are more likely to know how to use a product than a new one. Long-term customers are more likely to respond well to new features and up-sells. However, new customers have different needs than long-term customers.

Customer segmentation is a flexible way to manage the customer relationship. It allows businesses to better understand their customers and cater to their specific needs. This makes marketing and sales efforts more personalized. A business can focus its attention on the most profitable segments to maximize its revenue. For example, B2B companies can segment customers based on license usage, customer health, or other criteria.

Customer segmentation of accounts by value is one of the most common ways to segment accounts in customer success. Companies usually group customers based on their Annual Recurring Revenue (ARR) and total contract value. This segmentation approach has many benefits, but some critics question whether it accurately reflects customer needs.

The customer relationship is the foundation of Customer Success. By identifying and segmenting accounts, you can improve the success of your customer relationships. Customer success strategies can be scaled or implemented to meet the needs of a growing company. However, they require a strong customer relationship strategy. To do this, it is important to define your customer.

The Box Customer Success team segmented its current Box customers into four quadrants. Each quadrant corresponds to a pre-determined customer sophistication index marker. This index value is an indication of the customer’s engagement level with the Box product.


When it comes to customer success, you must remember that all accounts are not created equal. Strategic accounts are more valuable than small, non-profitable ones. Consequently, you should prioritize engagement with important accounts at a point in time, such as when they have reached a milestone or agreement with the company. It is also important to prioritize expansion opportunities.

Customer success is an ongoing process that involves many teams and a clear understanding of customer needs. Getting the right people involved from across the company is vital to creating a successful customer experience. Make sure to involve the engineering and product teams in conversations with customers so that they can learn about their needs.

You can also use customer engagement metrics to determine the overall health of your products. For instance, measuring the number of daily active users for each account helps you determine how engaged a customer is with your product. You can also use this metric to monitor how active each account is compared to its monthly active users.

Another important metric to monitor in customer success is the number of customers who sign in. A high number in this metric means your account is not engaged. Customers who do not sign in to your app for a week or more are a warning sign. These customers can be targeted with a check-in email.

To keep customers happy, your product should be able to meet their needs. A healthy account will continue to extract value from your company while an unhealthy one will eventually churn. Using account health scorecards can help you measure these metrics and identify areas where improvement is needed.

By analyzing the data from your customer engagements, you can identify process gaps, which lead to attrition. The data can also help identify customer attrition and help prioritize resources. For example, most post-sales groups struggle with hiring enough reps. In these cases, AI/ML-enabled technologies can help you prioritize your resources. A great example of such technology is Mediafly, which Okta has been using for three years.

Customer retention rate is another important customer success metric. It is a snapshot of revenue at a certain time and is influenced by churn, upsell activities, and more. In addition, it allows you to estimate customer lifetime value, which is a great way to track the success of your customer retention efforts.